The "Company" Options

A typical “company” dropdown list includes the following features:

  1. Homepage

  2. Company Snapshot

  3. Calendar

  4. Documents

  5. Lead Center

  6. My Company

  7. Advanced Service Administration

  8. Set Up Users and Passwords

  9. Customer Credit Card Protection

  10. Set Closing Date

  11. Bulk Enter Business Details

  12. View Conversation List

  13. Planning and Budgeting

  14. To-do List

  15. Reminders

  16. Alerts Manager

  17. Chart of Accounts

  18. Make General Journal Entries

  19. Manage Currency

  20. Enter Vehicle Mileage

  21. Prepare Letters with Envelopes

  22. Export Company File to QuickBooks Online

We will be discussing a selection of these features that should be more applicable for basic QuickBooks users. The other features may still be useful. Get to know QuickBooks through hands-on experience. Even if it is not mentioned in the tutorial, these tools could benefit your company.

Home Page

The home screen offers shortcuts to the most commonly used screens. Clicking on this option under “company” will provide this screen if the window is not already open. Typically, this window is available by default when the file is opened.

Company Snapshot

This is an excellent tool that can be used to visualize the company’s activities and status. The information from transactions is gathered to create charts concerning the overall company, accounts payable, and accounts receivable. The charts can show trends and patterns throughout a specified period. This is also an easy way to look at income and expenditure comparisons.

Calendar

The calendar is another visual device that helps manage organization. This was briefly mentioned in the chapter regarding preferences. The calendar view allows you to see the dates for which transactions are scheduled. This includes the memorized transactions discussed in the previous section.

My Company

The “My Company” tab is related to the preferences section. There are a few company details that can be altered in this section. This is generally meant to be used by administrators. The following is an image of some of the options.

Set Up Users and Passwords

Maintenance of security is essential when working with QuickBooks. Often companies will ensure security by having a specific username and password connected with each individual user. This helps monitor the actions of the individual. Through this option under “Company” the administrator can create new usernames and alter passwords.

Bulk Enter Business Details

If you have already been doing business before switching over to QuickBooks, this tool is extremely useful. Its purpose is to import lists of customers, vendors, products, and banks into QuickBooks. This makes the process much faster and more organized than just entering each item individually.

Planning and Budgeting

Budgeting is suggested for maintaining a healthy financial cycle. Most companies have some form of budget that they use. QuickBooks allows the company to create an annual budget for financial statements using this tool. If you click on it, there will be a few questions asking you what kind of budget you would like to make. If you choose the basic options for a profit and loss budget, it will look similar to this:

The accounts will include those that are used for your company. You can manually add in numbers that you expect to spend for each month. A total will be generated in the “annual total” column.

Prepare Letters with Envelopes

Difficulties with collection from customers or incorrect charges from vendors occur in most companies. QuickBooks has this feature to create letters to address these problems. Templates are available for customers, vendors, and employees. If you click on one of these options, it walks you through how to create the letter. If compatible with Microsoft Office software, the template will be moved into a Microsoft Word format for editing. This is an example of one of the QuickBooks generated letters:

There are other tools that can be used effectively by administrators. However, this basic introduction to the “Company” functions should help you get comfortable with the utility of QuickBooks.

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